Product Code: IT014-002687
Enterprise content management (ECM) technologies such as records management (RM) and archiving can help manage long-term retention, but they need to be supported by other ECM solutions, including search and capture, and scanning.
- Long-term retention is increasing the complexity of managing RM systems
- Discover how organizations can manage the retention requirements of content subject to multiple regulations
- Find out how archiving can help to relieve the burden of large RM repositories
- Why should organizations consider archiving records that are no longer live?
- Why is the web driving the increase in content types to be retained?
About Ovum, Ltd.
Table of Contents
- Ovum view
- Key messages
- RECORDS MANAGEMENT SYSTEMS NOW MANAGE DATA ALONGSIDE CONTENT
- The capabilities of RM are changing
- Paper documents pose risks
- RM as part of an ECM platform has advantages
- The Web is driving an increase in content types to be retained
- LONG-TERM RETENTION IS INCREASING THE COMPLEXITY OF MANAGING RM
- Multiple retention periods for the same content causes confusion
- Vendors must include provision for long-term retention in their RM
- It is not feasible to keep all content with a long-retention period in
the live system
- ARCHIVING COMPLEMENTS RM
- Organizations should consider archiving to manage records that are no
- Archives can provide a solution to long-term retention
- ORGANIZATIONS SHOULD CONSIDER DIFFERENT DEPLOYMENT METHODS
- The cloud offers a viable alternative to on-premise RM and archiving
- Securing content in the cloud
- Recommendations for enterprises
- Recommendations for vendors
- Further reading
- Ovum Consulting
- Figure 1: Checklist for organizations considering RM or archiving in the